Digital Tools for Graduate School: Manage

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Project Management

When your to-do list becomes a mile long, and to check an item off that list could take months and/or multiple people to do, you need more than a checklist to keep track of it all. This long checklist then transforms into a project and you will need a good tool that is designed to manage it.  Whether for personal life or for university related projects, these tools will get the job done quickly and efficiently.

Asana

Asana is a project management tool that allows teams to work together more effectively.  This task based project management tool allows you to assign tasks to yourself and others, create project boards, and track completed tasks through reports over time.  You can eliminate the amount of emailing you do with teammates by following and unfollowing certain projects that pertain to you, adding progress notes, attachments, conversation, and subtasks to your projects.  

The free version of Asana allows you to create a project board with up to 15 members.  College student groups can get the premium version of Asana for free if you request it.  

Download Information:

Cost: FREE for up to 15 users

Upgrade to Premium: Contact for Academic Pricing

iOS Users: Download here.

Android Users: Download here.

Web Users: www.asana.com

Instagantt

Instagantt is an add-on of Asana that allows you to create project timelines based on your Asana task lists in the form of a Gantt Chart.  When you need to maintain a whole schedule synchronized when you are making changes to a plan, having dependencies between tasks is an incredible and simple way to have everything aligned.  Just make a change to one task and everything will be propagated across the Chart.  You can identify simultaneous workflow for individual users and the entire group to identify where changes can be made to increase productivity.  Setting progress bars, milestones, and custom color groups makes your chart easily read.

Instagantt is free for up to three individual projects.  Premium features are a monthly charge.

Download Information:

Cost: FREE up to 3 projects

Upgrade to Premium: $7/month for unlimited projects and project groups

Web Only: https://instagantt.com/

Trello

Trello is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what's being worked on, who's working on what, and where something is in a process.  Trello uses a message board style system to track progress on projects.  Trello is extremely easy to use and works much like putting sticky notes up on a whiteboard.  You can move projects from column to column, add team members to the project and assign them tasks, and add attachments, checklists, due dates, and labels to make team work easier.

Almost everything you need with Trello is available for free.  Premium price structures are really just for large businesses that need managers to oversee the boards or need integrations with other systems such as Evernote, Mailchimp, or Dropbox. 

Download Information:

Cost: FREE

Upgrade to Premium: $10/user/month

iOS Users: Download here.

Android Users: Download here.

Web Users: http://trello.com

Evernote

Evernote is a multi-functional tool that allows a user to use it as a digital file-cabinet, note-taking tool, daily journal, task or project management system, recipe-keeper, and more.  It has a large capacity that allows you to store pretty much anything you need to store in one place - any type of document, photos, webpages, videos, etc.  It will take your physical handwritten notes and decipher the text within the photos. It acts as a digital Reference Tool that makes research collection easier and more effective.  

The Premium version of Evernote is $70/year and does a plethora of worthwhile features including searching within documents for keywords, scanning and digitizing of business cards, and transforming notes into slides for presentations.

Download Information:

Cost: FREE for up to 60MB/month and 2 devices

Premium:      

  • $35/year for up to 1GB/month and infinite devices
  • $70/year for up to 10GB/month and infinite devices + Enhanced features

iOS Users: Download here.

Android Users: Download here.

Web Users: http://evernote.com

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