Learn how to:
You cannot generate any automatic tables without first using styles effectively throughout your document. Microsoft Word can scan your document and find everything in the Heading 1 style and put that on the first level of your table of contents, put any Heading 2’s on the second level of your table of contents, and so on.
If you want an automatic table of contents you need to label all of your chapter titles and front matter headings (e.g. “Dedication” and “Acknowledgements”) in the style Heading 1. All major headings within your chapters should be labeled Heading 2. All subheadings should be labeled Heading 3, and so on.
If you have used Heading styles in your document, creating an automatic table of contents is easy.
The table of contents is a snapshot of the headings and page numbers in your document. At any time, you can update it by right-clicking on it and selecting Update field. Notice that once the table of contents is in your document, it will turn gray if you click on it. This indicates that it is getting information from somewhere else.
If you have captioned your figures, table and equations using Microsoft Word’s captioning feature (see Inserting Captions on page 4 for details), you can have Word generate your lists for you automatically.
Repeat these steps to insert other lists into your document (Rackham requires separate lists for tables, equations, figures, and any other label you’ve used).
An important thing to remember when dealing with appendices is the fact that the start of the Appendices must be included in the Table on Contents while each individual appendix cannot be included. Therefore we can create a new style for the general label of Appendices.
To create a new style for the Appendices heading:
To make sure it appears in the Table of Contents, it needs to be given the proper priority. If you’ve based your style on Heading 1, it should already show up in the table of contents when you refresh it. If it doesn’t, follow these instructions.
That solves our issue with the general label of Appendices appearing the table of contents, but now we need to create a style so that we are able to generate a list of the individual appendices.
Now we just need to generate a list based on this style.
Click Ok and when Word asks “would you like to replace the selected table of contents” select No. This way, you have your main table of contents, and now a second table that just has the appendices listed in them.